Last updated on
Jan 21, 2026
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
How to e-sign PDF with pdfFiller
What does it mean to e-sign PDF?
E-signing a PDF refers to the process of electronically signing a PDF document, allowing the signer to authenticate their identity and indicate agreement with the document contents. This modern method eliminates the need for printing, signing, and scanning, making workflows efficient and streamlined.
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Eliminates printing costs
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Saves time with instant signature capability
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Enhances security through encrypted signatures
Why e-sign PDF is critical for modern document workflows
The digital transformation of businesses has made electronic signatures indispensable. E-signatures facilitate faster approvals, reduce turnaround times, and improve overall productivity, which is essential in today’s fast-paced environment.
Use-cases and industries that frequently e-sign PDFs
E-signing PDFs is prevalent across various sectors. Common use cases include:
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Real estate transactions
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Legal agreements and contracts
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Healthcare consent forms
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Remote business transactions
Step-by-step: how to e-sign PDF in pdfFiller
Follow these steps to electronically sign a PDF using pdfFiller:
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Upload your PDF document to pdfFiller.
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Click on the 'Signature' tool from the toolbar.
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Choose to create a new signature or select an existing one.
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Place your signature in the desired location on the PDF.
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Save your changes and download the signed document.
Options for customizing signatures, initials, and stamps when you e-sign
pdfFiller provides various customization options for signatures, allowing users to personalize their electronic signatures with unique styles, initials, and even custom stamps. This flexibility ensures that each signature meets the signer’s branding and personal preferences.
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Choose signature style: handwritten, typewritten, or uploaded image
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Add initials for quick sign-offs
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Insert date stamps for auditing purposes
Managing and storing documents after you e-sign
After e-signing a PDF, pdfFiller offers easy management and storage options. Users can securely store documents in the cloud, share them with team members, or access them from any device, ensuring that signed documents are always available when needed.
Security, compliance, and legal aspects when you e-sign
E-signing with pdfFiller is secure and compliant with electronic signature laws such as ESIGN and UETA. The platform ensures data encryption and secure storage, protecting sensitive information and providing peace of mind.
Alternatives to pdfFiller for e-sign workflows
While pdfFiller offers robust e-signing capabilities, alternatives include platforms like DocuSign and Adobe Sign. Each alternative has unique features, such as varying pricing models, user interfaces, and integrations with other software.
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DocuSign: known for its extensive integrations
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Adobe Sign: strong in document management features
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HelloSign: user-friendly interface for small businesses
Conclusion
E-signing PDFs with pdfFiller not only speeds up document signing processes but also provides a secure, customizable, and accessible solution for individuals and teams. Embracing this technology can streamline operations significantly.
Try these PDF tools
Edit PDF
Quickly edit and annotate PDFs online.
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Sign
eSign documents from anywhere.
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Request signatures
Send a document for eSignature.
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Share
Instantly send PDFs for review and editing.
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Merge
Combine multiple PDFs into one.
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Rearrange
Rearrange pages in a PDF document.
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Compress
Compress PDFs to reduce their size.
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Convert
Convert PDFs into Word, Excel, JPG, or PPT files and vice versa.
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Create from scratch
Start with a blank page.
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Edit DOC
Edit Word documents.
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Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
I had to use pdf Filler to fill out some online divorce documents, and after being initially upset at having to pay for a monthly subscription for a year to print it (very upset), I sucked it up, signed up, and have never stopped using it. Just discovered the eraser...very cool.
VERY GOOD PRODUCT. WISH IT HAD "ADD/SUBTRACT" FUNCTIONS, WHICH WOULD PRECLUDE THE NEED FOR DOING SO MANUALLY AND THEN INSERTING TOTALS/SUBTOTALS MANUALLY.
What do you like best?
It can edit and sigh.We can use it as daily works.
What do you dislike?
It can not merge more than two pages. If we have 2 or more pages to merge, it failed.
What problems are you solving with the product? What benefits have you realized?
None
It can edit and sigh.We can use it as daily works.
What do you dislike?
It can not merge more than two pages. If we have 2 or more pages to merge, it failed.
What problems are you solving with the product? What benefits have you realized?
None
So helpful. I can fill out the form instead of scanning, printing, filling out, and then scanning again so that I can send it back. I did try other programs... this one is by far the very best.
I have used pdffiller for 5 years, they are an invaluable service. I have a tax and accounting firm, could not run my business without them. The service department is very helpful, and get back to you with a day. *************************** - *********, **
What do you like best?
I like how easy it is to load my documents into pdfFiller & the multiple option for export when I'm finished.
What do you dislike?
Not a fan of the constant email verification especially since I've been using it for 3 years now & this is something just started in 2020 (it seems)
What problems are you solving with the product? What benefits have you realized?
I don't have a fax so its much easier for me to receive email documents, sign them with the signature feature in pdfFiller, and send directly to the recipient from the program. I get a notification, too, telling me my document has been downloaded. This has helped me a lot lately.
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
Can ChatGPT create a signature for me?
By analysing various handwriting styles and strokes, ChatGPT can create a unique handwritten signature that closely resembles your original writing. This results in a digital signature that is both consistent in appearance and authentic in its representation of your personal style.
How to make a signature pattern?
With Canva's signature generator, you have two options to create a signature: draw or type. With the Draw option, you can use your finger or stylus to draw your signature. You can customize the look further by choosing a marker style or size to get it as close as possible to a wet ink signature.